Finding a world-class executive assistant on your own is time-consuming and risky. Executive assistant recruiting firms specialize in sourcing, vetting, and placing top-tier EA talent — saving you weeks of searching and dramatically reducing the chance of a bad hire. Understanding how these firms work helps you choose the right partner and get the best match for your needs.
How EA Recruiting Firms Work
Most EA recruiting firms follow a structured process. First, they conduct an intake session to understand your needs: work style, communication preferences, industry, time zone requirements, and specific skills (CRM management, bookkeeping, project management, etc.). Then they search their pre-vetted talent pool and present 3-5 candidates who match your criteria.
Top firms differentiate themselves through their vetting process. The best ones test candidates on communication skills, problem-solving ability, software proficiency, and personality fit — not just resume qualifications. Some firms also conduct background checks, reference calls, and trial task assessments before presenting candidates.
Pricing Models
EA recruiting firms typically charge using one of three models:
- Placement fee: One-time fee (typically 15-25% of annual salary) paid when you hire a candidate. Best for full-time, long-term hires.
- Managed service: Monthly fee ($1,500-$5,000+) that covers the EA's compensation, management, and replacement guarantees. Best for businesses that want a turnkey solution.
- Subscription/matching: Monthly platform fee ($200-$500) for access to pre-vetted EA talent. Best for flexible or part-time needs.
Expect to invest $2,000-$8,000 for a quality placement, depending on the EA's experience level and whether you need a domestic or international hire.
Top Firms to Consider
Well-known EA recruiting firms include Belay (US-based, virtual), Time Etc (UK/US, fractional), Boldly (premium US/UK virtual), and Wing (offshore, budget-friendly). For C-suite and high-net-worth clients, boutique firms like Athena and Base offer white-glove matching with highly experienced EAs who command $30-$60/hour.
Getting the Most from a Recruiting Firm
Be specific about your needs during the intake process. The more detail you provide about your daily workflow, communication style, and must-have skills, the better your match will be. Ask about replacement guarantees (most reputable firms offer 60-90 day guarantees), onboarding support, and ongoing management. A great recruiting firm doesn't just find you an EA — they ensure the relationship succeeds long-term, so you can focus on growing your business instead of managing the hire.
